BOARD & COMMITTEE DESCRIPTIONS 

Consider volunteering at one of our upcoming events/activities.

Check out the current volunteer opportunities. 

If you would like to be on the PTG Board or Chair a committee in the future, please contact CMSPTGpresidents@gmail.com.

PTG EXECUTIVE BOARD

President/Co-Presidents - Serves as Chief Executive Officers of the CMS PTG. Ensures that the objectives of the organization are carried out according to the By-Laws. Establishes times for, set agendas for, and preside over PTG Board meetings. Fosters relationships with other Concord PTGs. Oversees committee work via Board Members. Works with the PTG Board to address concerns and needs. Attends Back to School Nights, monthly Superintendent/PTG President meetings and various events during school year.  Duties are year round. A two year commitment is preferred. 

Vice President of Family Engagement - Recruits parents to participate in events and fill roles within the PTG organization. Oversees and works with the Family Engagement Committee  (parent programming, international celebration, etc.) to support their programming and events. Attend board meetings, assist lightly year round. 

Vice President of Communication - Oversees the Communication Committee. Works with and assists President/s to facilitate clear communication between the board and the community. Attends PTG Board Meetings. Gathers, curates and sends the information for the weekly newsletter, and communicates with the middle school community through announcements as need, and ensures information is available on the website. Duties are year round.

Vice President of School Community -  Oversees and works closely with the PTG Presidents, school principal and student council to schedule PTG-sponsored school community events.  Oversees and works with the School Community Committee to execute events. Attends board meetings and updates board on efforts. Duties are year round. 

Treasurer - Responsible for accounts payable and accounts receivable for the PTG organization. Keeps accurate records of receipts and expenditures. Disburses funds of the organization in accordance with the annual budget and By-Laws. Prepares annual PTG budget for upcoming year. Attends PTG Board meetings. Responsible for any IRS-required reporting.  Duties are year round.

Clerk - Attends PTG Board meetings. Records and publishes the minutes of all PTG meetings. Maintains a current file of monthly agendas, minutes, yearly committee reports, and PTG By-Laws.   Duties are year round.

COMMUNICATIONS COMMITTEE ROLES

The VP of Communications oversees the following sub-committees:

CMS Connection - PTG Weekly newsletter - Responsible for gathering, editing, and producing short articles and notices for the weekly PTG newsletter, the CMS Connection, which is distributed as an email on Thursdays. Coordination of calendars and solicitation of articles is often necessary. Duties are year-round with a couple of hours work per week.

CMS PTG Website - Manages and updates PTG website. Maintains links with district and town sites. Works with Communications Reps and CMS Connection Editor to ensure access of information important to the middle school community. Work done as needed throughout the year.

Social Media - Maintains CMS social media accounts. Post relevant info to keep the community connected and engaged, and to communicate event information. Work with the CMS Connection chair to utilize the newsletter to drive traffic to social media accounts. Duties are year round. 

Student/Family Directory - Responsible for coordinating all material for annual CMS Digital Directory.  Work is done at home during late summer and early fall.  Coordinate with school to add new families that start during the school year.

ENGAGEMENT COMMITTEE ROLES

The VP of Engagement oversees the following sub-committees:

International Cultural Celebration - New initiative to celebrate and educate our students’ diverse and rich cultures. Duties include establishing the date and structure, set-up and clean-up, recruiting participants for food and activity booths, publicizing the event, and recruiting volunteers as needed. Event might be fall, work concentrated in the month leading up to the event.

Parent Programming and Social - Identifies and arranges special events and  programs for CMS parents and families. Programs aim to support parents navigating the middle school parenting transition, foster community and offer enrichment opportunities for families. Coordinates schedule of programs with educational calendar. Plans and executes parent socials and coffees (ideally, hosted in the fall, winter, and spring).

New Families Committee - Facilitates the orientation of new families entering Concord CMS, at the beginning and throughout the school year. Organizes New Family Welcome emails, working off archived letters, and other hospitality tokens throughout the year. Work as needed throughout the year.

FUNDRAISING COMMITTEE ROLES

The Co-presidents oversee the following sub-committees:

Fundraising Lead - Works closely with the PTG Presidents  and PTG Treasurer to identify fundraising needs and goals. Oversees and works with members of the Fundraising Committee to identify, plan and execute various fundraising opportunities and events to raise money for the PTG. Attends board meetings and updates board on efforts. Duties are year round.

PTG Appeal – Manages the PTG Appeal. Obtains possible incentive prize. Writes and distributes appeal letters and thank you notes. Communicates regularly with PTG Presidents, Treasurer, and the CMS Connection and website committees.  Work as needed throughout the year.

Sponsorships – Raises funds by obtaining sponsors for various CMS PTG media outlets and events. Works with the other Concord schools, for directory sponsorships, PTG Presidents, Treasurer, Fundraising reps and committee chairs as needed. Work is almost exclusively in summer and early fall, but may have small duties year-round.

SCHOOL COMMUNITY COMMITTEE ROLES 

The VP of School Community oversees the following sub-committees:

METCO Family Rep - METCO family rep to serve as a bridge between the METCO families, METCO PTG, the METCO CPS director and the Family Friends Coordinators to ensure that the needs and requests of the METCO students are being met by the PTG. This board position offers insight, ideas and suggestions for events and other PTG-sponsored programs to improve the METCO students' experience at CMS. Work is year-round, as necessary.

Staff Appreciation - Coordinates staff appreciation events throughout the school year.  Recruits volunteers to contribute food or other items for events. Work is year round as events occur.

School Photo Day - Coordinates volunteers to assist on picture day. Typically done by the VP of School Community.

Student Socials - Work with the principal and student council to execute student events with DJ and pizza, help with two events in the early fall, and one in spring. These are simple, formulaic events with little production effort. Confirm date/s with the principal, promote the event through the CMS Connection, and recruit parent volunteers. Supervise set-up and breakdown of the event.  Work concentrated during the weeks prior to the event. Mostly booking DJ & hiring ice cream truck, and ordering pizza. Potential to include a Movie Night in the winter. Work concentrated during the weeks prior to the event. Typically done by the VP of School Community.

CMS Spirit Wear - Reviews opportunities to purchase and resell items such as t-shirts, sweatshirts, hoodies, hats and/or other items branded with CMS logo. Works with supplier to select items and determine pricing. Sets up booth to sell/show items at various school events, especially Open House and Back to School Nights. Work with website to manage online sales. Prepares report summarizing events with recommendations for next year. Work concentrated in late summer and start of school year. Continues as needed at events throughout the year.

Faculty Grant Committee – Review grant applications, notify grant recipients, send photos and updates for the CMS Connection newsletter, assists Treasurer and grant recipients as needed.  Work is year-round as necessary. 

Charity & Service -  This new initiative will encourage students to participate in community and civic engagement! Schedules and assists with various initiatives throughout the school year including Service Day. Service Day duties include establishing the date, coordinating volunteers for community outreach and participation, partnering with the principal to coordinate teams and locations, publicizing the event, and recruiting volunteers as needed. Event to be held in the Spring with all work concentrated in the few months leading up to the event. Writes updates for the CMS Connection and also submits information about other charity and service opportunities around town. Work is as needed throughout the school year.

Field Day - Coordinates the PTG biggest event of the year. pretty straightforward tasks of booking the vendors for event dates, light work to organize some games and parent volunteers.  Work is done in March for planning, and then event in June.

METCO Family Friends - Work closely with the METCO Parent Rep, METCO PTG and METCO CPS Director to collaborate on community building ideas, address needs, and help organize opportunities to improve the METCO students' experience at CMS.

Book Fair - Plans and executes the Spring Book Fair. Contracts with a bookstore to secure books and establish donation percentage, works with the librarian and teachers on book wish lists, and determines scholarship number and amounts. Coordinates volunteers and executes the event. Work is primarily in months prior to the event.

8th Grade Celebration Committee - Coordinates, with eight grade teachers and Principal, events for eighth grade students and families, specifically the semi-formal. Most work concentrated in the spring.